Office Manager & HR Support looking for a new opportunity
Rosa • December 16, 2025
This candidate is a highly motivated and versatile professional with significant experience across a business. They possess strong communication and negotiation skills, complemented by a proactive approach to work, which has seen them excel in building and maintaining client relationships, leading teams, and managing operations.
Currently, the candidate serves as an Office and HR Manager, where they efficiently manage account tasks, office operations, HR processes, and financial responsibilities. Their ability to perform diverse roles indicates a flexible and adaptable nature, making them well-suited for dynamic work environments.
Earlier in their career, the candidate managed their own business, highlighting entrepreneurial spirit and business acumen. Their background in hospitality management provided a foundation in operations and quality control, further underpinning their well-rounded experience in business management and client engagement sectors.
Current Salary: £35,000 - £40,000
Location: Cambridgeshire
Key Skills
Strong communication and negotiation skills, Initiative to work independently, Deliver results without supervision, Positive attitude, Ownership of responsibilities, Strive for excellence, Approachable team player, Build strong working relationships, Solid interpersonal skills, Effective collaboration, Productive teamwork, Determined and goal-driven, Set high standards, Microsoft Excel, Word, PowerPoint
Employment role and responsibilities:
- Manage when direct debits come out the bank account, setup and then automated
- Weekly expenses and track of sales teams sales numbers and send out monthly Sales Performance Statements to each sales person
- Work out margins for commissions to be paid
- Bank reconciliations via Xero
- Fill in monthly Finance Report
- Debtor chasing of outstanding payments
- VAT submissions with the accountant
- Primary person for Front of House and reception duties: Phones, Visitors, Post
- Arrange Meetings with clients
- Ensure smooth running of the office: Cleaners, Insurances - negotiate annual renewals, Landlords, If something breaks, organise the repair, Ensure the office is tidy and presentable, Company Cars - Tax, Insurance, services, MOT
- Odd secretarial type of duties for the MD such as renewals management for clients, proposals, cost negotiations with suppliers
- Recruitment - post job specifications on various job boards
- Review incoming CV's and pass relevant CV's onto the recruiting manager
- Send out offer letters and manage the new starter process
- Help manage onboarding of new employees, contracts, induction training
- Manage the sick leave and holiday process
- Generate, build, and maintain close working relationships with clients.
- Generate new leads, meeting and sales opportunities.
- Introduction of new customers to the business and providing marketing support to the team and extensive database of contacts.
- Providing customer quotations, processing orders.
- Deal with day‑to‑day customer queries.
- Maintaining & developing existing customer relationships.
- Attend customer meetings.
- Identifying opportunities to cross sell other products into the customer account.
- Communication with customers via email, telephone, online meetings and customer site visits.
- Proactively grow sales and look for opportunities to sell our range of products and services.
- Proactively manage open orders for my customers with our technical team and suppliers.
- Proactively contact non‑active accounts and encourage them.
If you are looking for a new staff member and you would like to have an explorative conversation about this person or any other role you are looking to recruit for please get in touch with Rosa on 01223 919 409 or email rosa@exactsourcing.com
JOB INSIGHTS & NEWS
An accomplished accountant with over thirteen years of experience, this Audit Manager has an extensive background in both audit and finance management, having worked with leading global firms. Initially launching their career through a school leaver programme at Grant Thornton, they later joined KPMG where they gained valuable exposure in audit management and business development within the insurance sector. Progressing to a managerial role at Crowe, they quickly advanced to Senior Manager, showcasing strong leadership skills and expertise in managing client portfolios across various industries. Currently operating as a contractor, the candidate has diversified into consultancy roles, reflecting a strategic shift to gain broader industry exposure. Their tenure as a Finance Consultant saw them overseeing financial operations across multiple regions, contributing to the financial planning and strategic analysis for international entities. Their experience in leading audit engagements and developing financial processes illustrates their adeptness in ensuring compliance with international standards such as IFRS and US GAAP, and their initiative in identifying business opportunities underlines their strategic mindset.
This candidate brings a wealth of experience in marketing and senior leadership from both the not-for-profit and private sectors, showcasing a dedicated focus on customer-centric strategies and team empowerment. Their career is anchored by significant achievements in enhancing marketing communications and public relations, evidenced by remarkable growth in media and social media engagement, strategic bidding support, and the mobilisation of EDI initiatives. In recent roles, the candidate has successfully boosted press reach and achieved substantial engagement growth through strategic marketing strategies. Their leadership extends to deputising for top positions and driving organisational initiatives such as impact monitoring and project excellence, indicating their versatility and capacity for handling diverse responsibilities. Their commitment to diversity and inclusion is further highlighted in their time as an Independent Advisor and Director for a sports-centric Community Interest Corporation, where their strategic input led to securing crucial funding and establishing media relationships. Previous experience includes significant contributions to race equality initiatives in sport, resulting in enhanced public reach, increased funding, and strategic press connections. Earlier roles include a tenure at an international business, where they were integral to brand identity, customer acquisition, and retention strategies across multiple countries. Their impact in promoting inclusive marketing strategies and crisis management is noteworthy, alongside impressive advancements in sales and channel partnerships. Beyond their professional endeavours, the candidate is engaged in volunteer activities, such as public speaking on mental health and EDI, and coaching a sport in their private time at high competitive levels. Their accolades, including multiple awards for marketing excellence and recognition in diversity initiatives, further underscore their industry expertise and leadership calibre.
This candidate brings over 20 years of extensive experience in the field of Facilities Management, showcasing an impressive track record in managing diverse, complex environments. With a strong educational background in Chemistry, complemented by professional qualifications such as CIWFM and NEBOSH certification, they are well-equipped to tackle senior roles in Facilities or Health and Safety management. Their management acumen is evidenced by their current oversight of a £3.5 million Facilities Management budget and the successful delivery of high-value projects. A notable achievement includes a £2.4 million fit-out project that transformed 20,000 square feet of conferencing space into usable lab and office areas. Their strategic approach includes implementing key performance indicators (KPIs) to optimise supplier management and driving cost efficiencies whilst maintaining service excellence. Their career history spans across various senior roles where they have demonstrated leadership in Health and Safety, space planning, and refurbishment projects. They have been instrumental in managing multi-site operations, leading large teams, and ensuring compliance with stringent safety standards. Their proficiency in contract negotiation and relationship management further supports organisational goals through seamless delivery of facilities services. With strong communication and interpersonal skills, this candidate effectively liaises with stakeholders at all levels, cultivating robust customer relations and managing client expectations. Their passion for mentoring underscores their commitment to team development and operational excellence, making them an ideal candidate for a challenging senior role in a dynamic and diverse environment.
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International Sales professional with over 30 years of experience in Sales, Export, and Customer Service across various industries, including Automotive, Construction, Energy, Manufacturing, Oil & Gas, and Marine. Proven success in driving sales growth, expanding market reach, and building long-term relationships with global clients. Skilled in negotiating high-value contracts, leading cross-functional teams, and delivering impactful exhibitions and events in Europe, Asia, and beyond.
International Sales professional with over 30 years of experience in Sales, Export, and Customer Service across various industries, including Automotive, Construction, Energy, Manufacturing, Oil & Gas, and Marine. Proven success in driving sales growth, expanding market reach, and building long-term relationships with global clients. Skilled in negotiating high-value contracts, leading cross-functional teams, and delivering impactful exhibitions and events in Europe, Asia, and beyond.
A seasoned Construction and Hotel Facilities Manager with over 20 years of experience in property maintenance and construction. Demonstrates exceptional ability to enhance business and team performance while ensuring high industry standards. Recognized for building strong relationships across all organizational levels and achieving ambitious goals.
Dave has over 25 years of extensive experience in the building trade, encompassing both practical craftsmanship and comprehensive project management. His background is rooted in carpentry and has evolved to include expertise in site and construction management, showcasing a strong understanding of all facets of the building process. They have a proven track record of successfully managing projects ranging from £20k to £500k, demonstrating proficiency in pre-construction planning, daily operations, client relations, and financial oversight.
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